EVENTS MANAGER
Events Manager – Holiday Camps and Community Events
Flexible / Possibly on-site during events
8–16 hours per week (flexible)
£15 - £20 Per hour (depending on experience)
Additional Hours: Increased hours during school holidays and peak periods
Role Overview
The Events Manager is responsible for planning, organising, and delivering high-quality holiday camps and sporting/enrichment events. This role oversees events from initial concept through to delivery and evaluation, ensuring they are well-organised, safe, engaging, and aligned with organisational standards.
Key Responsibilities
Event Planning and Delivery
- Plan, coordinate, and deliver holiday camps and sporting/enrichment events
- Oversee events from concept through to delivery and evaluation
- Create event schedules, timelines, and activity plans
Holiday Camp Organisation
- Organise all aspects of holiday camps
- Develop and manage themed days, including activities and required resources
- Ensure appropriate equipment and resources are organised and available
Venues and Logistics
- Book and liaise with venues
- Coordinate logistics including set-up, pack-down, and equipment transport
- Ensure venues meet health, safety, and safeguarding requirements
Staffing and Communication
- Organise staffing levels and rotas for camps and events
- Communicate clearly with staff before and during events
- Support the recruitment, onboarding, and briefing of seasonal staff
- Act as a point of contact for staff during event delivery
Equipment and Resources
- Organise, track, and maintain equipment and event resources
- Ensure equipment is delivered, set up, and stored correctly
Health, Safety and Compliance
- Ensure all events comply with safeguarding, health & safety, and risk assessment requirements
- Liaise with venues regarding policies, insurance, and emergency procedures
- Ensure staff are briefed on safeguarding procedures and event protocols
Administration and Systems
- Work closely with the Admin Manager regarding booking systems
- Support accurate event listings, bookings, and data management
- Maintain event documentation and records
Partnerships and Stakeholders
- Work with schools, venues, community organisations, and sports clubs
- Support and develop partnerships for camps and enrichment events
- Represent the organisation professionally with all stakeholders
Budgeting and Finance
- Support event budgeting and cost control
- Monitor event-related expenditure to ensure cost-effective delivery
Communication and Marketing Support
- Provide event information for marketing and promotional materials
- Work with the Admin Manager and Social Media Manager to promote events
- Support communication with parents, schools, venues, and partners
- Manage pre-event and on-the-day communications
Monitoring and Improvement
- Gather feedback from staff, parents, children, and partners
- Evaluate events and identify areas for improvement
- Produce post-event summaries or reports as required
Skills and Experience
Essential
- Strong organisational and multitasking skills
- Excellent communication and coordination abilities
- Ability to work independently and adapt to changing priorities
- UK Driving Licence
- Experience working in events, childcare, education, sports, or enrichment activities
Desirable
- Experience coordinating holiday camps or similar programmes
- Experience liaising with schools, venues, or community organisations
- Knowledge of safeguarding, health & safety, and risk assessments
- Experience supporting event budgets or monitoring costs
- Familiarity with booking systems or administrative processes
Person Specification
Essential Criteria
Skills and Abilities
- • Strong organisational skills with the ability to manage multiple tasks and priorities
- • Excellent communication skills, both written and verbal
- • Ability to coordinate staff, venues, and resources effectively
- • Confident working independently and using initiative
- • Flexible and adaptable, particularly during busy holiday periods
- • Good problem-solving skills and ability to remain calm under pressure
Experience
- • Experience working in events, childcare, education, sports, or enrichment activities
- • Experience planning or coordinating activities, programmes, or events
- • Experience working with children and/or young people in a structured setting
Personal Attributes
- • Reliable, professional, and well-organised
- • Enthusiastic and proactive approach to work
- • Strong attention to detail
- • Commitment to delivering high-quality, engaging experiences for children
- • Positive team player with the ability to lead as required
Safeguarding and DBS Statement
Strive PE and Sport is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant will be required to:
- Undergo an enhanced DBS check (with barred list check, where applicable)
- Provide suitable references
- Complete safeguarding training as required
Appointment to this role is subject to satisfactory safeguarding checks in line with safer recruitment guidelines.
Application Process
Interested candidates should submit their CV and a cover letter outlining their relevant experience and qualifications.
For an informal chat about this role, message Rob directly